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edited by Uwe Trueggelmann
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edited by SuperUwe Trueggelmann
on 2024-07-26
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1 1  Below you find an overview of the CEC Certification Process:
2 2  
3 3  (% border="2" style="margin-right:auto" %)
4 +|=Process|=(% style="width: 875px;" %)Vendor|=(% style="width: 750px;" %)CEC|=Forms and additional Guidance
4 4  |(% colspan="4" %)(((
5 5  = 1. CEC Registration =
6 6  )))
7 -|=(% scope="col" %)Process Step|=(% style="width: 875px;" %)Vendor Actions|=(% style="width: 750px;" %)CEC Actions|=Forms and additional Guidance
8 8  |Registration|(% style="width:875px" %)(((
9 9  The Vendor completes the [[Contact Registration Form>>doc:StartPage.X1000 - Contact Registration Form.WebHome]].
10 10  
... ... @@ -41,7 +41,6 @@
41 41  |(% colspan="4" %)(((
42 42  == 2.1 Option 1 - Vendor determines the KPIs on their own ==
43 43  )))
44 -|=(% scope="col" %)Process Step|=(% style="width: 875px;" %)Vendor Actions|=(% style="width: 750px;" %)CEC Actions|=Forms and additional Guidance
45 45  |Determine CEC KPIs|(% style="width:875px" %)(((
46 46  The Vendor determines the required CEC KPIs in accordance with the CEC requirements, and on their own.
47 47  
... ... @@ -51,12 +51,6 @@
51 51  * CO2 footprint values are determined using the EcoInvent method IPCC 2021
52 52  * Material Consumption values are determined taking into account the total direct inputs into the process, and consider reject rates as well as production wastes such as punch grids.
53 53  * Full records of measurements and calculations are retained and kept available for the CEC Assessment process.
54 -
55 -Note that CEC Administration does not provide support nor provides guidance to the Vendor for determining the CEC KPIs. It is the Vendor's sole responsibility to determine the CEC KPIs in accordance with the CEC Requirements and to create and retain sufficient documentation.
56 -
57 -Note also that calculations made with webpages using unknown or not well documented calculation methods, or lookup tables to determine CO2 footprint are not accepted sufficient evidence.
58 -
59 -Unless the Vendor has their own department experienced with LCA projects, it is very likely that the Vendor will need to entertain and external LCA consultancy to correctly determine the CEC KPIs.
60 60  )))|(% style="width:750px" %) |
61 61  |(% colspan="4" %)(((
62 62  == 2.2 Option 2 - Vendor procures the CEC LCA Support Service ==
... ... @@ -64,7 +64,6 @@
64 64  |(% colspan="4" %)(((
65 65  === 2.2.1 Order CEC LCA Support Service ===
66 66  )))
67 -|=(% scope="col" %)Process Step|=(% style="width: 875px;" %)Vendor Actions|=(% style="width: 750px;" %)CEC Actions|=Forms and additional Guidance
68 68  |Prepare the cecLOF to request the CEC LCA Support Service|(% style="width:875px" %)(((
69 69  The Vendor opens the cecLOF form contained in the CEC Document Package.
70 70  
... ... @@ -102,7 +102,7 @@
102 102  
103 103  CEC Administration submits the cecLOF for signature, either via docusign.com, via manual signature, or via electronic signature.
104 104  )))|cecLOF
105 -|Sign cecLOF|(% style="width:875px" %)The Vendor's signee(s) sign(s) the cecLQF|(% style="width:750px" %)(((
97 +|Sign cecLOF|(% style="width:875px" %)The Vendor's signee(s) sign(s) the CEC NDA.|(% style="width:750px" %)(((
106 106  TruCert's signee signs the cecLOF signed by the Vendor's signee.
107 107  
108 108  CEC Administration distributes signed copies to Vendor contact and TruCert.
... ... @@ -119,7 +119,6 @@
119 119  |(% colspan="4" %)(((
120 120  === 2.2.2 Collect Information required to determine the CEC KPIs ===
121 121  )))
122 -|=(% scope="col" %)Process Step|=(% style="width: 875px;" %)Vendor Actions|=(% style="width: 750px;" %)CEC Actions|=Forms and additional Guidance
123 123  |Send cecLQF|(% style="width:875px" %) |(% style="width:750px" %)CEC Administration sends the cecLQF form to the Vendor.|cecLQF
124 124  |Enter data in cecLQF and send it to CEC Administration|(% style="width:875px" %)(((
125 125  The Vendor enters the following minimum information into one cecLQF for each Product and Manufacturing Site combination:
... ... @@ -160,7 +160,6 @@
160 160  |(% colspan="4" %)(((
161 161  === 2.2.3 Determine CEC Metrics ===
162 162  )))
163 -|=(% scope="col" %)Process Step|=(% style="width: 875px;" %)Vendor Actions|=(% style="width: 750px;" %)CEC Actions|=Forms and additional Guidance
164 164  | |(% style="width:875px" %) |(% style="width:750px" %)(((
165 165  CEC Administration calculates the CEC Metrics from the information provided in the cecLQF and provides them to the Vendor in additional worksheets in the cecLQF file.
166 166  
... ... @@ -169,129 +169,18 @@
169 169  |(% colspan="4" %)(((
170 170  = 3. Prepare the CEC Assessment =
171 171  )))
172 -|(% colspan="3" rowspan="1" %)(((
173 -== 3.1 Order CEC Assessment ==
174 -)))|
175 -|=(% scope="col" %)Process Step|=(% style="width: 875px;" %)Vendor Actions|=(% style="width: 750px;" %)CEC Actions|=Forms and additional Guidance
176 -|Prepare the cecAOF to request the CEC Assessment|(% style="width:875px" %)(((
177 -The Vendor opens the cecAOF form contained in the CEC Document Package.
162 +|(% colspan="3" rowspan="1" %)3.1 Order CEC LCA Support Service|
163 +| |(% style="width:875px" %) |(% style="width:750px" %) |
164 +| |(% style="width:875px" %) |(% style="width:750px" %) |
165 +| |(% style="width:875px" %) |(% style="width:750px" %) |
166 +| |(% style="width:875px" %) |(% style="width:750px" %) |
167 +| |(% style="width:875px" %) |(% style="width:750px" %) |
168 +| |(% style="width:875px" %) |(% style="width:750px" %) |
169 +| |(% style="width:875px" %) |(% style="width:750px" %) |
170 +| |(% style="width:875px" %) |(% style="width:750px" %) |
171 +| |(% style="width:875px" %) |(% style="width:750px" %) |
172 +| |(% style="width:875px" %) |(% style="width:750px" %) |
173 +| |(% style="width:875px" %) |(% style="width:750px" %) |
174 +| |(% style="width:875px" %) |(% style="width:750px" %) |
178 178  
179 -The Vendor enters the information requested in the blue fields in the cecAOF by following the guideline provided within the cecAOF. This includes the contact information on the first page, the scope and cost of the CEC Assessment on the CEC Assessment Purchase Order page, and the Invoicing Information on the Invoicing Information page of the cecAOF .
180 -
181 -The Vendor determines the cost of the CEC Assessment by double clicking the 2nd table on the CEC Assessment Purchase Order page of the cecAOF :
182 -
183 -[[image:image-20240726204104-3.png||height="509" width="689"]]
184 -
185 -This is an embedded Excel table. Once double-clicked it appears like this:
186 -
187 -[[image:image-20240726204206-4.png||height="247" width="693"]]
188 -
189 -Now the Vendor selects the number of products in cell A3, and the number of sites to be included in cell A4.
190 -
191 -The embedded table automatically determines the cost of the CEC Assessment service based on the information provided.
192 -
193 -To leave the editing mode of the embedded Excel table, click on the Word document outside the Excel table.
194 -
195 -In addition, the Vendor defines the requested Invoicing Information on the Invoicing Information page of the cecAOF form.
196 -
197 -The Vendor may opt out of the contract signing process via docusign.com, but is requested to only do this if the Vendor is certain that signature via docusign.com is technically not possible. Not using docusign.com will result in delays.
198 -
199 -Once the Vendor has entered all information, the Vendor saves the word file and e-mails it to [[contact@cecocert.com>>mailto:contact@cecocert.com]].
200 -
201 -(% class="box warningmessage" %)
202 -(((
203 -Do not turn the file into a PDF at this stage and do not attempt to sign it. Do send the Word file, and ensure the only modification of the Word file is the information entered into the blue fields. PDF files and "signed" Word files may be rejected without comment.
204 -)))
205 -)))|(% style="width:750px" %) |cecAOF
206 -|Prepare cecAOF for signing by Vendor and TruCert and submit for signature.|(% style="width:875px" %) |(% style="width:750px" %)(((
207 -CEC Administration prepares the cecAOF for signature.
208 -
209 -CEC Administration submits the cecAOF for signature, either via docusign.com, via manual signature, or via electronic signature.
210 -)))|
211 -|Sign cecAOF|(% style="width:875px" %)The Vendor's signee(s) sign(s) the cecAOF.|(% style="width:750px" %)(((
212 -TruCert's signee signs the cecAOF signed by the Vendor's signee.
213 -
214 -CEC Administration distributes signed copies to Vendor contact and TruCert.
215 -)))|
216 -|Send Invoice for CEC Assessment|(% style="width:875px" %) |(% style="width:750px" %)CEC Administration sends the invoice for the CEC Assessment as ordered in the cecAOF to the Vendor.|
217 -|Pay Invoice for CEC Assessment|(% style="width:875px" %)(((
218 -The Vendor pays for the CEC Assessment in full.
219 -
220 -(% class="box warningmessage" %)
221 -(((
222 -Note that, in accordance with the terms and conditions agreed in the cecAOF , the invoiced amount must be paid in full. It is the Vendor's responsibility to ensure that TruCert receives the full invoiced amount in their accounts. All banking fees and conversion losses are the Vendor's responsibility and, if they occur, will result in delays, as the provision of the CEC Assessment will only commence once the full amount has been received. It is highly recommended that the Vendor selects to pay in the invoiced currency and to bear all banking costs when instructing their bank. Checks and similar means of payment are not accepted. Any missing amounts will be reminded by CEC Admin to the Vendor and provision of the CEC Assessment will be delayed until any outstanding amounts, even if small, have been paid.
223 -)))
224 -)))|(% style="width:750px" %) |
225 -|(% colspan="3" rowspan="1" %)(((
226 -== 3.2 Prepare the cecAP ==
227 -)))|
228 -|=(% scope="col" %)Process Step|=(% style="width: 875px;" %)Vendor Actions|=(% style="width: 750px;" %)CEC Actions|=Forms and additional Guidance
229 -|Enter required information|(% style="width:875px" %)The Vendor enters the required information into the cecAP form provided as part of the CEC Document Package.|(% style="width:750px" %) |cecAP
230 -|Send cecAP to CEC Administration|(% style="width:875px" %)The Vendor provides the completed cecAP form to contact@cecocert.com|(% style="width:750px" %) |
231 -|Review and correct cecAP as required|(% style="width:875px" %)The Vendor correct or amends the cecAP as requested by CEC Administration and submits the revised cecAP.|(% style="width:750px" %)CEC Administration reviews the cecAP and request corrections or amendments as needed.|
232 -| |(% style="width:875px" %) |(% style="width:750px" %)Once the cecAP has been accepted, CEC Administration will progress to scheduling the CEC Assessment.|
233 -|(% colspan="4" %)(((
234 -= 4. CEC Assessment =
235 -)))
236 -|(% colspan="4" %)(((
237 -== 4.1 Schedule CEC Assessment ==
238 -)))
239 -|=(% scope="col" %)Process Step|=(% style="width: 875px;" %)Vendor Actions|=(% style="width: 750px;" %)CEC Actions|=Forms and additional Guidance
240 -| |The Vendor accepts the date proposed by CEC Administration, or proposes an alternative date.|CEC Administration proposes a date for the CEC Assessment to the Vendor|
241 -|(% colspan="4" %)(((
242 -== 4.2 Conduct CEC Assessment ==
243 -)))
244 -|=(% scope="col" %)Process Step|=(% style="width: 875px;" %)Vendor Actions|=(% style="width: 750px;" %)CEC Actions|=Forms and additional Guidance
245 -|CEC Assessment Conference Call|(((
246 -CEC Assessments are normally conducted as remote audits.
247 -
248 -During a Zoom or Teams call, a CEC Assessor reviews the cecAP and the information provided in the cecAP together with the Vendor. The Vendor provides the relevant evidences.
249 -
250 -As a rough guidance, a CEC Assessment takes 3 to 4 hours for the first product, and an additional 1 to 2 hours per additional product and additional manufacturing site. Depending on the complexity of the CEC Assessment, multiple calls may be needed.
251 -
252 -CEC Administration may offer on a case by case basis, and upon the Vendor's request, conducting CEC Assessments on-site. This will result in additional cost and the price for on-site CEC assessments cannot be automatically determined using the cecAOF.
253 -)))| |cecAP
254 -|Create CEC Assessment Report|If requested by the CEC Assessor, the Vendor defines corrective actions using the CAP worksheet contained in the cecAP and submits these to the CEC Assessor.|(((
255 -The CEC Assessor amends the cecAP to include the CEC Assessor's findings and notes. The CEC Assessor determines compliance levels for each requirements.
256 -
257 -In case of findings, the CEC Assessor, using the CAP worksheet in the cecAP, requests the Vendor to define corrective actions.
258 -)))|
259 -|Complete corrective actions|(((
260 -To qualify for Validation, the cecAP must show a conformity at the Program Level of 100%.
261 -
262 -If the CEC Assessor determines Non-Conformities at the Program Level, then the Vendor must complete the related corrective actions and provide supporting evidences before the cecAP can be submitted to the CEC Administration for Validation and Certification.
263 -)))| |
264 -|Submit CEC Assessment Report to CEC Administration| |The CEC Assessor submits the cecAP to CEC Administration for Validation.|Completed cecAP as the CEC Assessment Report
265 -|(% colspan="4" %)(((
266 -= 5. CEC Assessment Validation =
267 -)))
268 -|=(% scope="col" %)Process Step|=(% style="width: 875px;" %)Vendor Actions|=(% style="width: 750px;" %)CEC Actions|=Forms and additional Guidance
269 -| | |CEC Administration reviews the cecAP with Mastercard representatives, as needed.|cecAP
270 -| | |CEC Administration progresses to CEC Certification, or informs the Vendor that their Environmental Claim was rejected.|
271 -|(% colspan="4" %)(((
272 -= 6. CEC Certification =
273 -)))
274 -|=(% scope="col" %)Process Step|=(% style="width: 875px;" %)Vendor Actions|=(% style="width: 750px;" %)CEC Actions|=Forms and additional Guidance
275 -|Create CEC Certificate| |CEC Administration creates the DRAFT CEC Certificate(s) for the accepted Environmental Claims.|CEC Certificate Template
276 -|Sign CEC Certificate| |(((
277 -CEC Administration submits the DRAFT CEC Certificate(s) for signature by CEC Administration and by Mastercard. CEC Administration and Mastercard sign the CEC Certificate(s).
278 -
279 -This can take 2 weeks depending on the availability of the signees.
280 -)))|
281 -|Send the CEC Certificate to Vendor| |CEC Administration submits the signed CEC Certificate(s) to the Vendor.|CEC Certificate
282 -|Review the CEC Certificate|(((
283 -The Vendor reviews the CEC Certificate and communicates errors and omissions to CEC Administration.
284 -
285 -Note that only information that was available and reviewed during the CEC Assessment can be included in the CEC Certificate. Changes to the presented data require another CEC Assessment.
286 -)))| |
287 -|(% colspan="4" %)(((
288 -= 7. Renewal or Extension upon Expiry =
289 -)))
290 -|=(% scope="col" %)Process Step|=(% style="width: 875px;" %)Vendor Actions|=(% style="width: 750px;" %)CEC Actions|=Forms and additional Guidance
291 -| |(((
292 -If a 24 month interval is permitted after certification, the Vendor must request an Extension of the CEC Certificate(s) before they expire.
293 -
294 -If a 12 month interval until re-assessment is permitted, the Vendor must request a re-assessment before the CEC Certificate expires.
295 -)))|The CEC Administration determines, depending on the level of compliance, the interval until a re-assessment is required. A re-assessment may be required 12 month or 24 month after certification.|
296 -
297 297  
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