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1 1  Below you find an overview of the CEC Certification Process:
2 2  
3 3  (% border="2" style="margin-right:auto" %)
4 -|=Process|=Vendor|=CEC|=Forms and additional Guidance
4 +|=Process|=(% style="width: 875px;" %)Vendor|=(% style="width: 750px;" %)CEC|=Forms and additional Guidance
5 5  |(% colspan="4" %)(((
6 6  = 1. CEC Registration =
7 7  )))
8 -|Registration|(((
8 +|Registration|(% style="width:875px" %)(((
9 9  The Vendor completes the [[Contact Registration Form>>doc:StartPage.X1000 - Contact Registration Form.WebHome]].
10 10  
11 11  The CEC Registration System sends an automated e-mail to the Vendor contact requesting confirmation of their e-mail address.
12 12  
13 13  Once the Vendor contact has confirmed their e-mail address, the Vendor receives access to the download page for the CEC NDA.
14 -)))| |[[Contact Registration Form>>doc:StartPage.X1000 - Contact Registration Form.WebHome]]
15 -|Fill in NDA Form|(((
14 +)))|(% style="width:750px" %) |[[Contact Registration Form>>doc:StartPage.X1000 - Contact Registration Form.WebHome]]
15 +|Fill in NDA Form|(% style="width:875px" %)(((
16 16  The Vendor enter the requested information as defined in the [[CEC NDA Guidance>>doc:StartPage.X1200 - CEC NDA Download.WebHome]].
17 17  
18 18  (% class="box warningmessage" %)
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23 23   The Vendor sends the NDA Form in Word format, with the entered information, but not yet signed, to [[contact@cecocert.com>>mailto:contact@cecocert.com]].
24 24  
25 25  
26 -)))| |[[CEC NDA Guidance>>doc:StartPage.X1200 - CEC NDA Download.WebHome]]
27 -|Prepare CEC NDA for signing by Vendor and TruCert and submit for signature.| |(((
26 +)))|(% style="width:750px" %) |[[CEC NDA Guidance>>doc:StartPage.X1200 - CEC NDA Download.WebHome]]
27 +|Prepare CEC NDA for signing by Vendor and TruCert and submit for signature.|(% style="width:875px" %) |(% style="width:750px" %)(((
28 28  CEC Administration prepares the CEC NDA for signature.
29 29  
30 30  CEC Administration submits the CEC NDA for signature, either via docusign.com, via manual signature, or via electronic signature.
31 31  )))|[[CEC NDA Guidance>>doc:StartPage.X1200 - CEC NDA Download.WebHome]]
32 -|Sign CEC NDA|The Vendor's signee(s) sign(s) the CEC NDA.|(((
32 +|Sign CEC NDA|(% style="width:875px" %)The Vendor's signee(s) sign(s) the CEC NDA.|(% style="width:750px" %)(((
33 33  TruCert's signee signs the CEC NDA signed by the Vendor's signee.
34 34  
35 35  CEC Administration distributes signed copies to Vendor contact and TruCert.
36 36  )))|[[CEC NDA Guidance>>doc:StartPage.X1200 - CEC NDA Download.WebHome]]
37 -|Provide access to CEC Document Package to Vendor| |CEC Administration provides access to the CEC Document Package to the Vendor, either by sending it via e-mail, or by providing access credentials to the Vendor Contact.|CEC Document Package
37 +|Provide access to CEC Document Package to Vendor|(% style="width:875px" %) |(% style="width:750px" %)CEC Administration provides access to the CEC Document Package to the Vendor, either by sending it via e-mail, or by providing access credentials to the Vendor Contact.|CEC Document Package
38 38  |(% colspan="4" %)(((
39 39  = 2. Determine CEC Standard Metrics ("KPIs") for each Product and Manufacturing Site combination =
40 40  )))
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41 41  |(% colspan="4" %)(((
42 42  == 2.1 Option 1 - Vendor determines the KPIs on their own ==
43 43  )))
44 -|Determine CEC KPIs|(((
44 +|Determine CEC KPIs|(% style="width:875px" %)(((
45 45  The Vendor determines the required CEC KPIs in accordance with the CEC requirements, and on their own.
46 46  
47 47  The Vendor ensures that amongst others the following conditions are met:
... ... @@ -50,7 +50,13 @@
50 50  * CO2 footprint values are determined using the EcoInvent method IPCC 2021
51 51  * Material Consumption values are determined taking into account the total direct inputs into the process, and consider reject rates as well as production wastes such as punch grids.
52 52  * Full records of measurements and calculations are retained and kept available for the CEC Assessment process.
53 -)))| |
53 +
54 +Note that CEC Administration does not provide support nor provides guidance to the Vendor for determining the CEC KPIs. It is the Vendor's sole responsibility to determine the CEC KPIs in accordance with the CEC Requirements and to create and retain sufficient documentation.
55 +
56 +Note also that calculations made with webpages using unknown or not well documented calculation methods, or lookup tables to determine CO2 footprint are not accepted sufficient evidence.
57 +
58 +Unless the Vendor has their own department experienced with LCA projects, it is very likely that the Vendor will need to entertain and external LCA consultancy to correctly determine the CEC KPIs.
59 +)))|(% style="width:750px" %) |
54 54  |(% colspan="4" %)(((
55 55  == 2.2 Option 2 - Vendor procures the CEC LCA Support Service ==
56 56  )))
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57 57  |(% colspan="4" %)(((
58 58  === 2.2.1 Order CEC LCA Support Service ===
59 59  )))
60 -|Prepare the cecLOF to request the CEC LCA Support Service|(((
66 +|Prepare the cecLOF to request the CEC LCA Support Service|(% style="width:875px" %)(((
61 61  The Vendor opens the cecLOF form contained in the CEC Document Package.
62 62  
63 63  The Vendor enters the information requested in the blue fields in the cecLOF by following the guideline provided within the cecLOF. This includes the contact information on the first page, the scope and cost of the CEC LCA Support on the CEC LCA Purchase Order page, and the Invoicing Information on the Invoicing Information page of the cecLOF.
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86 86  (((
87 87  Do not turn the file into a PDF at this stage and do not attempt to sign it. Do send the Word file, and ensure the only modification of the Word file is the information entered into the blue fields. PDF files and "signed" Word files may be rejected without comment.
88 88  )))
89 -)))|(((
95 +)))|(% style="width:750px" %)(((
90 90  
91 91  )))|cecLOF
92 -|Prepare cecLOF for signing by Vendor and TruCert and submit for signature.| |(((
98 +|Prepare cecLOF for signing by Vendor and TruCert and submit for signature.|(% style="width:875px" %) |(% style="width:750px" %)(((
93 93  CEC Administration prepares the cecLOF for signature.
94 94  
95 95  CEC Administration submits the cecLOF for signature, either via docusign.com, via manual signature, or via electronic signature.
96 96  )))|cecLOF
97 -|Sign cecLOF|The Vendor's signee(s) sign(s) the CEC NDA.|(((
103 +|Sign cecLOF|(% style="width:875px" %)The Vendor's signee(s) sign(s) the cecLQF|(% style="width:750px" %)(((
98 98  TruCert's signee signs the cecLOF signed by the Vendor's signee.
99 99  
100 100  CEC Administration distributes signed copies to Vendor contact and TruCert.
101 101  )))|cecLOF
102 -|Send Invoice for CEC LCA Support Service| |CEC Administration sends the invoice for the CEC LCA Support Service as ordered in the cecLOF to the Vendor.|
103 -|Pay Invoice for CEC LCA Support Service|(((
108 +|Send Invoice for CEC LCA Support Service|(% style="width:875px" %) |(% style="width:750px" %)CEC Administration sends the invoice for the CEC LCA Support Service as ordered in the cecLOF to the Vendor.|
109 +|Pay Invoice for CEC LCA Support Service|(% style="width:875px" %)(((
104 104  The Vendor pays for the CEC LCA Support Service in full.
105 105  
106 106  (% class="box warningmessage" %)
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107 107  (((
108 108  Note that, in accordance with the terms and conditions agreed in the cecLOF, the invoiced amount must be paid in full. It is the Vendor's responsibility to ensure that TruCert receives the full invoiced amount in their accounts. All banking fees and conversion losses are the Vendor's responsibility and, if they occur, will result in delays, as the provision of the CEC LCA Support Service will only commence once the full amount has been received. It is highly recommended that the Vendor selects to pay in the invoiced currency and to bear all banking costs when instructing their bank. Checks and similar means of payment are not accepted. Any missing amounts will be reminded by CEC Admin to the Vendor and provision of the CEC LCA Support Service will be delayed until any outstanding amounts, even if small, have been paid.
109 109  )))
110 -)))| |
116 +)))|(% style="width:750px" %) |
111 111  |(% colspan="4" %)(((
112 112  === 2.2.2 Collect Information required to determine the CEC KPIs ===
113 113  )))
114 -|Send cecLQF| |CEC Administration sends the cecLQF form to the Vendor.|cecLQF
115 -|Enter data in cecLQF and send it to CEC Administration|(((
116 -The Vendor enters the following minimum information into the cecLQF:
120 +|Send cecLQF|(% style="width:875px" %) |(% style="width:750px" %)CEC Administration sends the cecLQF form to the Vendor.|cecLQF
121 +|Enter data in cecLQF and send it to CEC Administration|(% style="width:875px" %)(((
122 +The Vendor enters the following minimum information into one cecLQF for each Product and Manufacturing Site combination:
117 117  
118 118  * Administrative information requested on the Coversheet of the cecLQF
119 119  * The electricity consumption of the manufacturing site during the previous year
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142 142  The Vendor retains records of measurements and calculations and keeps them available for the CEC Assessment process.
143 143  
144 144  The Vendor sends the completed cecLQF to contact@cecocert.com
145 -)))| |(((
151 +)))|(% style="width:750px" %) |(((
146 146  cecLQF
147 147  
148 148  CEC LQF Guidance
149 149  )))
150 -|Review and revise cecLQF|The Vendor provides Corrected or requested additional information by updating the cecLQF as requested by CEC Administration.|CEC Administration reviews the cecLQF, and if necessary, informs the Vendor of necessary corrections and if additional information is needed.|
156 +|Review and revise cecLQF|(% style="width:875px" %)The Vendor provides Corrected or requested additional information by updating the cecLQF as requested by CEC Administration.|(% style="width:750px" %)CEC Administration reviews the cecLQF, and if necessary, informs the Vendor of necessary corrections and if additional information is needed.|
151 151  |(% colspan="4" %)(((
152 -=== 2.2.3 Determine CEC Metrics from cecLQF ===
158 +=== 2.2.3 Determine CEC Metrics ===
153 153  )))
154 -| | |(((
160 +| |(% style="width:875px" %) |(% style="width:750px" %)(((
155 155  CEC Administration calculates the CEC Metrics from the information provided in the cecLQF and provides them to the Vendor in additional worksheets in the cecLQF file.
156 156  
157 157  The resulting version of the cecLQF file contains a worksheet that provides the CEC Metrics ready to be copied and pasted into the cecAP form's Claim Details worksheet.
158 158  )))|
159 159  |(% colspan="4" %)(((
160 -= 3. Prepare CEC Assessment Plan =
166 += 3. Prepare the CEC Assessment =
161 161  )))
168 +|(% colspan="3" rowspan="1" %)(((
169 +== 3.1 Order CEC LCA Support Service ==
170 +)))|
171 +|Prepare the cecAOF to request the CEC Assessment|(% style="width:875px" %)(((
172 +The Vendor opens the cecAOF form contained in the CEC Document Package.
173 +
174 +The Vendor enters the information requested in the blue fields in the cecAOF by following the guideline provided within the cecAOF. This includes the contact information on the first page, the scope and cost of the CEC Assessment on the CEC Assessment Purchase Order page, and the Invoicing Information on the Invoicing Information page of the cecAOF .
175 +
176 +The Vendor determines the cost of the CEC Assessment by double clicking the 2nd table on the CEC Assessment Purchase Order page of the cecAOF :
177 +
178 +[[image:image-20240726204104-3.png||height="509" width="689"]]
179 +
180 +This is an embedded Excel table. Once double-clicked it appears like this:
181 +
182 +[[image:image-20240726204206-4.png||height="247" width="693"]]
183 +
184 +Now the Vendor selects the number of products in cell A3, and the number of sites to be included in cell A4.
185 +
186 +The embedded table automatically determines the cost of the CEC Assessment service based on the information provided.
187 +
188 +To leave the editing mode of the embedded Excel table, click on the Word document outside the Excel table.
189 +
190 +In addition, the Vendor defines the requested Invoicing Information on the Invoicing Information page of the cecAOF form.
191 +
192 +The Vendor may opt out of the contract signing process via docusign.com, but is requested to only do this if the Vendor is certain that signature via docusign.com is technically not possible. Not using docusign.com will result in delays.
193 +
194 +Once the Vendor has entered all information, the Vendor saves the word file and e-mails it to [[contact@cecocert.com>>mailto:contact@cecocert.com]].
195 +
196 +(% class="box warningmessage" %)
197 +(((
198 +Do not turn the file into a PDF at this stage and do not attempt to sign it. Do send the Word file, and ensure the only modification of the Word file is the information entered into the blue fields. PDF files and "signed" Word files may be rejected without comment.
199 +)))
200 +)))|(% style="width:750px" %) |cecAOF
201 +|Prepare cecAOF for signing by Vendor and TruCert and submit for signature.|(% style="width:875px" %) |(% style="width:750px" %)(((
202 +CEC Administration prepares the cecAOF for signature.
203 +
204 +CEC Administration submits the cecAOF for signature, either via docusign.com, via manual signature, or via electronic signature.
205 +)))|
206 +|Sign cecAOF|(% style="width:875px" %)The Vendor's signee(s) sign(s) the cecAOF.|(% style="width:750px" %)(((
207 +TruCert's signee signs the cecAOF signed by the Vendor's signee.
208 +
209 +CEC Administration distributes signed copies to Vendor contact and TruCert.
210 +)))|
211 +|Send Invoice for CEC Assessment|(% style="width:875px" %) |(% style="width:750px" %)CEC Administration sends the invoice for the CEC Assessment as ordered in the cecAOF to the Vendor.|
212 +|Pay Invoice for CEC Assessment|(% style="width:875px" %)(((
213 +The Vendor pays for the CEC Assessment in full.
214 +
215 +(% class="box warningmessage" %)
216 +(((
217 +Note that, in accordance with the terms and conditions agreed in the cecAOF , the invoiced amount must be paid in full. It is the Vendor's responsibility to ensure that TruCert receives the full invoiced amount in their accounts. All banking fees and conversion losses are the Vendor's responsibility and, if they occur, will result in delays, as the provision of the CEC Assessment will only commence once the full amount has been received. It is highly recommended that the Vendor selects to pay in the invoiced currency and to bear all banking costs when instructing their bank. Checks and similar means of payment are not accepted. Any missing amounts will be reminded by CEC Admin to the Vendor and provision of the CEC Assessment will be delayed until any outstanding amounts, even if small, have been paid.
218 +)))
219 +)))|(% style="width:750px" %) |
220 +|(% colspan="3" rowspan="1" %)(((
221 +== 3.2 Prepare the cecAP ==
222 +)))|
223 +|Enter required information|(% style="width:875px" %)The Vendor enters the required information into the cecAP form provided as part of the CEC Document Package.|(% style="width:750px" %) |cecAP
224 +|Send cecAP to CEC Administration|(% style="width:875px" %)The Vendor provides the completed cecAP form to contact@cecocert.com|(% style="width:750px" %) |
225 +|Review and correct cecAP as required|(% style="width:875px" %)The Vendor correct or amends the cecAP as requested by CEC Administration and submits the revised cecAP.|(% style="width:750px" %)CEC Administration reviews the cecAP and request corrections or amendments as needed.|
226 +| |(% style="width:875px" %) |(% style="width:750px" %)Once the cecAP has been accepted, CEC Administration will progress to scheduling the CEC Assessment.|
227 +|(% colspan="4" %)(((
228 += 4. CEC Assessment =
229 +)))
230 +|(% colspan="4" %)(((
231 +== 4.1 Schedule CEC Assessment ==
232 +)))
233 +| |The Vendor accepts the date proposed by CEC Administration, or proposes an alternative date.|CEC Administration proposes a date for the CEC Assessment to the Vendor|
234 +|(% colspan="4" %)(((
235 +== 4.2 Conduct CEC Assessment ==
236 +)))
237 +|CEC Assessment Conference Call|(((
238 +CEC Assessments are normally conducted as remote audits.
239 +
240 +During a Zoom or Teams call, a CEC Assessor reviews the cecAP and the information provided in the cecAP together with the Vendor. The Vendor provides the relevant evidences.
241 +
242 +As a rough guidance, a CEC Assessment takes 3 to 4 hours for the first product, and an additional 1 to 2 hours per additional product and additional manufacturing site. Depending on the complexity of the CEC Assessment, multiple calls may be needed.
243 +
244 +CEC Administration may offer on a case by case basis, and upon the Vendor's request, conducting CEC Assessments on-site. This will result in additional cost and the price for on-site CEC assessments cannot be automatically determined using the cecAOF.
245 +)))| |cecAP
246 +|Create CEC Assessment Report|If requested by the CEC Assessor, the Vendor defines corrective actions using the CAP worksheet contained in the cecAP and submits these to the CEC Assessor.|(((
247 +The CEC Assessor amends the cecAP to include the CEC Assessor's findings and notes. The CEC Assessor determines compliance levels for each requirements.
248 +
249 +In case of findings, the CEC Assessor, using the CAP worksheet in the cecAP, requests the Vendor to define corrective actions.
250 +)))|
251 +|Submit CEC Assessment Report to CEC Administration| |The CEC Assessor submits the cecAP, in case of findings with corrective actions defined by the Vendor in the CAP worksheet, to CEC Administration.|
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