X0200 - Overview of the CEC Certification Process

Version 8.2 by SuperUwe Trueggelmann on 2024-07-26

Below you find an overview of the CEC Certification Process:

Process	Vendor	CEC	Forms and additional Guidance
1. CEC Registration
Registration	The Vendor completes the Contact Registration Form. The CEC Registration System sends an automated e-mail to the Vendor contact requesting confirmation of their e-mail address. Once the Vendor contact has confirmed their e-mail address, the Vendor receives access to the download page for the CEC NDA.		Contact Registration Form
Fill in NDA Form	The Vendor enter the requested information as defined in the CEC NDA Guidance. NOTE: CEC does not support custom NDA. Vendors are required to agree to the CEC NDA as provided. Requests for change, especially for change of applicable legislation or venue are not discussed and will not be responded to. The Vendor sends the NDA Form in Word format, with the entered information, but not yet signed, to contact@cecocert.com.		CEC NDA Guidance
Prepare CEC NDA for signing by Vendor and TruCert and submit for signature.		CEC Administration prepares the CEC NDA for signature. CEC Administration submits the CEC NDA for signature, either via docusign.com, via manual signature, or via electronic signature.	CEC NDA Guidance
Sign CEC NDA	The Vendor's signee(s) sign(s) the CEC NDA.	TruCert's signee signs the CEC NDA signed by the Vendor's signee. CEC Administration distributes signed copies to Vendor contact and TruCert.	CEC NDA Guidance
Provide access to CEC Document Package to Vendor		CEC Administration provides access to the CEC Document Package to the Vendor, either by sending it via e-mail, or by providing access credentials to the Vendor Contact.	CEC Document Package
2. Determine CEC Standard Metrics ("KPIs") for each Product and Manufacturing Site combination
2.1 Option 1 - Vendor determines the KPIs on their own
Determine CEC KPIs	The Vendor determines the required CEC KPIs in accordance with the CEC requirements, and on their own. The Vendor ensures that amongst others the following conditions are met: Energy Consumption values are determined using the EcoInvent method Cumulative Energy Demand CO2 footprint values are determined using the EcoInvent method IPCC 2021 Material Consumption values are determined taking into account the total direct inputs into the process, and consider reject rates as well as production wastes such as punch grids. Full records of measurements and calculations are retained and kept available for the CEC Assessment process.
2.2 Option 2 - Vendor procures the CEC LCA Support Service
2.2.1 Order CEC LCA Support Service
Prepare the cecLOF to request the CEC LCA Support Service	The Vendor opens the cecLOF form contained in the CEC Document Package. The Vendor enters the information requested in the blue fields in the cecLOF by following the guideline provided within the cecLOF. This includes the contact information on the first page, the scope and cost of the CEC LCA Support on the CEC LCA Purchase Order page, and the Invoicing Information on the Invoicing Information page of the cecLOF. The Vendor determines the cost of the CEC LCA Support Service by double clicking the 2nd table on the CEC LCA Purchase Order page of the cecLOF: This is an embedded Excel table. Once double-clicked it appears like this: Now the Vendor selects the number of products in column A, rows 2 and 3, the Product Type in column C, rows 2 and 3. Note that row 3 is optional and the related cost is 0 if in cell C3 "none" is selected. Finally, the Vendor selects the number of sites to be included in cell A4. The embedded table automatically determines the cost of the CEC LCA Support service based on the information provided. To leave the editing mode of the embedded Excel table, click on the Word document outside the Excel table. In addition, the Vendor defines the requested Invoicing Information on the Invoicing Information page of the cecLOF form. The Vendor may opt out of the contract signing process via docusign.com, but is requested to only do this if the Vendor is certain that signature via docusign.com is technically not possible. Not using docusign.com will result in delays. Once the Vendor has entered all information, the Vendor saves the word file and e-mails it to contact@cecocert.com. Do not turn the file into a PDF at this stage and do not attempt to sign it. Do send the Word file, and ensure the only modification of the Word file is the information entered into the blue fields. PDF files and "signed" Word files may be rejected without comment.		cecLOF
Prepare cecLOF for signing by Vendor and TruCert and submit for signature.		CEC Administration prepares the cecLOF for signature. CEC Administration submits the cecLOF for signature, either via docusign.com, via manual signature, or via electronic signature.	cecLOF
Sign cecLOF	The Vendor's signee(s) sign(s) the cecLQF	TruCert's signee signs the cecLOF signed by the Vendor's signee. CEC Administration distributes signed copies to Vendor contact and TruCert.	cecLOF
Send Invoice for CEC LCA Support Service		CEC Administration sends the invoice for the CEC LCA Support Service as ordered in the cecLOF to the Vendor.
Pay Invoice for CEC LCA Support Service	The Vendor pays for the CEC LCA Support Service in full. Note that, in accordance with the terms and conditions agreed in the cecLOF, the invoiced amount must be paid in full. It is the Vendor's responsibility to ensure that TruCert receives the full invoiced amount in their accounts. All banking fees and conversion losses are the Vendor's responsibility and, if they occur, will result in delays, as the provision of the CEC LCA Support Service will only commence once the full amount has been received. It is highly recommended that the Vendor selects to pay in the invoiced currency and to bear all banking costs when instructing their bank. Checks and similar means of payment are not accepted. Any missing amounts will be reminded by CEC Admin to the Vendor and provision of the CEC LCA Support Service will be delayed until any outstanding amounts, even if small, have been paid.
2.2.2 Collect Information required to determine the CEC KPIs
Send cecLQF		CEC Administration sends the cecLQF form to the Vendor.	cecLQF
Enter data in cecLQF and send it to CEC Administration	The Vendor enters the following minimum information into one cecLQF for each Product and Manufacturing Site combination: Administrative information requested on the Coversheet of the cecLQF The electricity consumption of the manufacturing site during the previous year The amount of oil and natural gas used by the manufacturing site during the previous year The number of products produced in the manufacturing site during the previous year Information about each Layer or main component of the product, at least: Supplier Type Dimensions Weight Shipping origin and destination, and means of transport The cecLQF allows for more detailed information, and providing more detailed information may result in better KPIs, but for Card Bodies, IC Cards, and Antenna Inlays the CEC Administration is usually able to determine sufficient KPIs from the data above. The cecLQF provides mechanisms to allow considering that parts of the building or the production equipment are not part of the production of the products subject to CEC Certification, though these require the Vendor to provide additional information. For more complicated products such as: IC - Integrated Circuits ICM - IC Modules Inlays including IC Card materials please contact the CEC Administration before starting to enter data into the cecLQF. The Vendor retains records of measurements and calculations and keeps them available for the CEC Assessment process. The Vendor sends the completed cecLQF to contact@cecocert.com		cecLQF CEC LQF Guidance
Review and revise cecLQF	The Vendor provides Corrected or requested additional information by updating the cecLQF as requested by CEC Administration.	CEC Administration reviews the cecLQF, and if necessary, informs the Vendor of necessary corrections and if additional information is needed.
2.2.3 Determine CEC Metrics
		CEC Administration calculates the CEC Metrics from the information provided in the cecLQF and provides them to the Vendor in additional worksheets in the cecLQF file. The resulting version of the cecLQF file contains a worksheet that provides the CEC Metrics ready to be copied and pasted into the cecAP form's Claim Details worksheet.
3. Prepare the CEC Assessment
3.1 Order CEC LCA Support Service
Prepare the cecAOF to request the CEC Assessment	The Vendor opens the cecAOF form contained in the CEC Document Package. The Vendor enters the information requested in the blue fields in the cecAOF by following the guideline provided within the cecAOF. This includes the contact information on the first page, the scope and cost of the CEC Assessment on the CEC Assessment Purchase Order page, and the Invoicing Information on the Invoicing Information page of the cecAOF . The Vendor determines the cost of the CEC Assessment by double clicking the 2nd table on the CEC Assessment Purchase Order page of the cecAOF : This is an embedded Excel table. Once double-clicked it appears like this: Now the Vendor selects the number of products in cell A3, and the number of sites to be included in cell A4. The embedded table automatically determines the cost of the CEC Assessment service based on the information provided. To leave the editing mode of the embedded Excel table, click on the Word document outside the Excel table. In addition, the Vendor defines the requested Invoicing Information on the Invoicing Information page of the cecAOF form. The Vendor may opt out of the contract signing process via docusign.com, but is requested to only do this if the Vendor is certain that signature via docusign.com is technically not possible. Not using docusign.com will result in delays. Once the Vendor has entered all information, the Vendor saves the word file and e-mails it to contact@cecocert.com. Do not turn the file into a PDF at this stage and do not attempt to sign it. Do send the Word file, and ensure the only modification of the Word file is the information entered into the blue fields. PDF files and "signed" Word files may be rejected without comment.		cecAOF
Prepare cecAOF for signing by Vendor and TruCert and submit for signature.		CEC Administration prepares the cecAOF for signature. CEC Administration submits the cecAOF for signature, either via docusign.com, via manual signature, or via electronic signature.
Sign cecAOF	The Vendor's signee(s) sign(s) the cecAOF.	TruCert's signee signs the cecAOF signed by the Vendor's signee. CEC Administration distributes signed copies to Vendor contact and TruCert.
Send Invoice for CEC Assessment		CEC Administration sends the invoice for the CEC Assessment as ordered in the cecAOF to the Vendor.
Pay Invoice for CEC Assessment	The Vendor pays for the CEC Assessment in full. Note that, in accordance with the terms and conditions agreed in the cecAOF , the invoiced amount must be paid in full. It is the Vendor's responsibility to ensure that TruCert receives the full invoiced amount in their accounts. All banking fees and conversion losses are the Vendor's responsibility and, if they occur, will result in delays, as the provision of the CEC Assessment will only commence once the full amount has been received. It is highly recommended that the Vendor selects to pay in the invoiced currency and to bear all banking costs when instructing their bank. Checks and similar means of payment are not accepted. Any missing amounts will be reminded by CEC Admin to the Vendor and provision of the CEC Assessment will be delayed until any outstanding amounts, even if small, have been paid.

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Created by SuperUwe Trueggelmann on 2024-07-26

X0200 - Overview of the CEC Certification Process

1. CEC Registration

2. Determine CEC Standard Metrics ("KPIs") for each Product and Manufacturing Site combination

2.1 Option 1 - Vendor determines the KPIs on their own

2.2 Option 2 - Vendor procures the CEC LCA Support Service

2.2.1 Order CEC LCA Support Service

2.2.2 Collect Information required to determine the CEC KPIs

2.2.3 Determine CEC Metrics

3. Prepare the CEC Assessment

3.1 Order CEC LCA Support Service