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1 -X0200 - Overview of the CEC Certification Process
1 +X0200a - Overview of the CEC Certification Process
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36 36  )))|[[CEC NDA Guidance>>doc:Main.X1200 - CEC NDA Download.WebHome]]
37 37  |Provide access to CEC Document Package to Vendor|(% style="width:875px" %) |(% style="width:750px" %)CEC Administration provides access to the CEC Document Package to the Vendor, either by sending it via e-mail, or by providing access credentials to the Vendor Contact.|CEC Document Package
38 38  |(% colspan="4" style="background-color:#007d84; border-color:#d0d3d4; padding-bottom:12px; padding-top:12px; text-align:left" %)(((
39 -= (% style="color:white" %)2. Determine CEC Standard Metrics ("KPIs") for each Product and Manufacturing Site combination(%%) =
39 += (% style="color:white" %)2. Request CEC Certification(%%) =
40 40  )))
41 -|(% colspan="4" style="background-color:#007d84; border-color:#d0d3d4; padding-bottom:12px; padding-top:12px; text-align:left" %)(((
42 -== (% style="color:white" %)2.1 Option 1 - Vendor determines the KPIs on their own(%%) ==
43 -)))
44 44  (% style="background-color:#007d84; border:1px solid #d0d3d4; color:white; padding-bottom:0px; padding-top:0px; text-align:left" %)|=(% scope="col" style="border: 1px solid #d0d3d4;vertical-align: middle;" %)Process Step|=(% style="width: 875px;border: 1px solid #d0d3d4;vertical-align: middle;" %)Vendor Actions|=(% style="width: 750px;border: 1px solid #d0d3d4;vertical-align: middle;" %)CEC Actions|=(% style="border: 1px solid #d0d3d4;vertical-align: middle;" %)Forms and Guidance
45 -|Determine CEC KPIs|(% style="width:875px" %)(((
46 -The Vendor determines the required CEC KPIs in accordance with the CEC requirements, and on their own.
47 -
48 -The Vendor ensures that amongst others the following conditions are met:
49 -
50 -* Energy Consumption values are determined using the EcoInvent method Cumulative Energy Demand
51 -* CO2 footprint values are determined using the EcoInvent method IPCC 2021
52 -* Material Consumption values are determined taking into account the total direct inputs into the process, and consider reject rates as well as production wastes such as punch grids.
53 -* Full records of measurements and calculations are retained and kept available for the CEC Assessment process.
54 -
55 -Note that CEC Administration does not provide support nor provides guidance to the Vendor for determining the CEC KPIs. It is the Vendor's sole responsibility to determine the CEC KPIs in accordance with the CEC Requirements and to create and retain sufficient documentation.
56 -
57 -Note also that calculations made with webpages using unknown or not well documented calculation methods, or lookup tables to determine CO2 footprint are not accepted sufficient evidence.
58 -
59 -Unless the Vendor has their own department experienced with LCA projects, it is very likely that the Vendor will need to entertain and external LCA consultancy to correctly determine the CEC KPIs.
60 -)))|(% style="width:750px" %) |
61 -|(% colspan="4" style="background-color:#007d84; border-color:#d0d3d4; padding-bottom:12px; padding-top:12px; text-align:left" %)(((
62 -== (% style="color:white" %)2.2 Option 2 - Vendor procures the CEC LCA Support Service(%%) ==
63 -)))
64 -|(% colspan="4" style="background-color:#007d84; border-color:#d0d3d4; padding-bottom:12px; padding-top:12px; text-align:left" %)(((
65 -=== (% style="color:white" %)2.2.1 Order CEC LCA Support Service(%%) ===
66 -)))
67 -(% style="background-color:#007d84; border:1px solid #d0d3d4; color:white; padding-bottom:0px; padding-top:0px; text-align:left" %)|=(% scope="col" style="border: 1px solid #d0d3d4;vertical-align: middle;" %)Process Step|=(% style="width: 875px;border: 1px solid #d0d3d4;vertical-align: middle;" %)Vendor Actions|=(% style="width: 750px;border: 1px solid #d0d3d4;vertical-align: middle;" %)CEC Actions|=(% style="border: 1px solid #d0d3d4;vertical-align: middle;" %)Forms and Guidance
68 -|Prepare the cecLOF to request the CEC LCA Support Service|(% style="width:875px" %)(((
69 -The Vendor opens the cecLOF form contained in the CEC Document Package.
70 -
71 -The Vendor enters the information requested in the blue fields in the cecLOF by following the guideline provided within the cecLOF. This includes the contact information on the first page, the scope and cost of the CEC LCA Support on the CEC LCA Purchase Order page, and the Invoicing Information on the Invoicing Information page of the cecLOF.
72 -
73 -The Vendor determines the cost of the CEC LCA Support Service by double clicking the 2nd table on the CEC LCA Purchase Order page of the cecLOF:
74 -
75 -[[image:image-20240726191230-1.png||height="452" width="689"]]
76 -
77 -This is an embedded Excel table. Once double-clicked it appears like this:
78 -
79 -[[image:image-20240726191410-2.png||height="224" width="691"]]
80 -
81 -Now the Vendor selects the number of products in column A, rows 2 and 3, the Product Type in column C, rows 2 and 3. Note that row 3 is optional and the related cost is 0 if in cell C3 "none" is selected. Finally, the Vendor selects the number of sites to be included in cell A4.
82 -
83 -The embedded table automatically determines the cost of the CEC LCA Support service based on the information provided.
84 -
85 -To leave the editing mode of the embedded Excel table, click on the Word document outside the Excel table.
86 -
87 -In addition, the Vendor defines the requested Invoicing Information on the Invoicing Information page of the cecLOF form.
88 -
89 -The Vendor may opt out of the contract signing process via docusign.com, but is requested to only do this if the Vendor is certain that signature via docusign.com is technically not possible. Not using docusign.com will result in delays.
90 -
91 -Once the Vendor has entered all information, the Vendor saves the word file and e-mails it to [[contact@cecocert.com>>mailto:contact@cecocert.com]].
92 -
93 -(% class="box warningmessage" %)
42 +|Download the cecQAF form|(% style="width:875px" %)(((
94 94  (((
95 -Do not turn the file into a PDF at this stage and do not attempt to sign it. Do send the Word file, and ensure the only modification of the Word file is the information entered into the blue fields. PDF files and "signed" Word files may be rejected without comment.
44 +The Vendor downloads the cecQAF form from the cecocert.com website
96 96  )))
97 -)))|(% style="width:750px" %)(((
98 -
99 -)))|cecLOF
100 -|Prepare cecLOF for signing by Vendor and TruCert and submit for signature.|(% style="width:875px" %) |(% style="width:750px" %)(((
101 -CEC Administration prepares the cecLOF for signature.
102 102  
103 -CEC Administration submits the cecLOF for signature, either via docusign.com, via manual signature, or via electronic signature.
104 -)))|cecLOF
105 -|Sign cecLOF|(% style="width:875px" %)The Vendor's signee(s) sign(s) the cecLQF|(% style="width:750px" %)(((
106 -TruCert's signee signs the cecLOF signed by the Vendor's signee.
107 -
108 -CEC Administration distributes signed copies to Vendor contact and TruCert.
109 -)))|cecLOF
110 -|Send Invoice for CEC LCA Support Service|(% style="width:875px" %) |(% style="width:750px" %)CEC Administration sends the invoice for the CEC LCA Support Service as ordered in the cecLOF to the Vendor.|
111 -|Pay Invoice for CEC LCA Support Service|(% style="width:875px" %)(((
112 -The Vendor pays for the CEC LCA Support Service in full.
113 -
114 -(% class="box warningmessage" %)
115 115  (((
116 -Note that, in accordance with the terms and conditions agreed in the cecLOF, the invoiced amount must be paid in full. It is the Vendor's responsibility to ensure that TruCert receives the full invoiced amount in their accounts. All banking fees and conversion losses are the Vendor's responsibility and, if they occur, will result in delays, as the provision of the CEC LCA Support Service will only commence once the full amount has been received. It is highly recommended that the Vendor selects to pay in the invoiced currency and to bear all banking costs when instructing their bank. Checks and similar means of payment are not accepted. Any missing amounts will be reminded by CEC Admin to the Vendor and provision of the CEC LCA Support Service will be delayed until any outstanding amounts, even if small, have been paid.
48 +
117 117  )))
118 -)))|(% style="width:750px" %) |
119 -|(% colspan="4" style="background-color:#007d84; border-color:#d0d3d4; padding-bottom:12px; padding-top:12px; text-align:left" %)(((
120 -=== (% style="color:white" %)2.2.2 Collect Information required to determine the CEC KPIs(%%) ===
121 -)))
122 -(% style="background-color:#007d84; border:1px solid #d0d3d4; color:white; padding-bottom:0px; padding-top:0px; text-align:left" %)|=(% scope="col" style="border: 1px solid #d0d3d4;vertical-align: middle;" %)Process Step|=(% style="width: 875px;border: 1px solid #d0d3d4;vertical-align: middle;" %)Vendor Actions|=(% style="width: 750px;border: 1px solid #d0d3d4;vertical-align: middle;" %)CEC Actions|=(% style="border: 1px solid #d0d3d4;vertical-align: middle;" %)Forms and Guidance
123 -|Send cecLQF|(% style="width:875px" %) |(% style="width:750px" %)CEC Administration sends the cecLQF form to the Vendor.|cecLQF
124 -|Enter data in cecLQF and send it to CEC Administration|(% style="width:875px" %)(((
125 -The Vendor enters the following minimum information into one cecLQF for each Product and Manufacturing Site combination:
50 +)))|(% style="width:750px" %) |[[cecQAF>>doc:CEC Home.C0200a - Request CEC Certification.C0230a - CEC Query and Assessment form ("cecQAF") - Guidance to obtain quotation for CEC Certification.C0238a - Download CEC Query and Assessment ("cecQAF") Form.WebHome]]
51 +|Request Quotation for CEC Certification|(% style="width:875px" %)The Vendor enters the information required to obtain a quotation for CEC Assessment into the cecQAF and sends it to CEC Administration|(% style="width:750px" %)CEC Administration provides a quotation for CEC Assessment according to the scope the Vendor specified in the cecQAF.|(((
52 +[[Request Certification>>doc:CEC Home.C0200a - Request CEC Certification.WebHome]]
126 126  
127 -* Administrative information requested on the Coversheet of the cecLQF
128 -* The electricity consumption of the manufacturing site during the previous year
129 -* The amount of oil and natural gas used by the manufacturing site during the previous year
130 -* The number of products produced in the manufacturing site during the previous year
131 -* Information about each Layer or main component of the product, at least:
132 -** If the material is not CEC certified:
133 -*** Supplier
134 -*** Type
135 -*** Composition
136 -*** Dimensions
137 -*** Weight
138 -*** Shipping origin and destination, and means of transport
139 -** If the material is CEC certified:
140 -*** Supplier
141 -*** The CEC Claim number of the material, eg "clm1200"
142 -*** Dimensions
143 -*** Weight
144 -*** Shipping origin and destination, and means of transport
145 -
146 -The cecLQF allows for more detailed information, and providing more detailed information may result in better KPIs, but for Card Bodies, IC Cards, and Antenna Inlays the CEC Administration is usually able to determine sufficient KPIs from the data above.
147 -
148 -The cecLQF provides mechanisms to allow considering that parts of the building or the production equipment are not part of the production of the products subject to CEC Certification, though these require the Vendor to provide additional information.
149 -
150 -For more complicated products such as:
151 -
152 -* IC - Integrated Circuits
153 -* ICM - IC Modules
154 -* Inlays including IC
155 -* Card materials
156 -
157 -please contact the CEC Administration before starting to enter data into the cecLQF.
158 -
159 -The Vendor retains records of measurements and calculations and keeps them available for the CEC Assessment process.
160 -
161 -The Vendor sends the completed cecLQF to contact@cecocert.com
162 -)))|(% style="width:750px" %) |(((
163 -cecLQF
164 -
165 -CEC LQF Guidance
54 +[[Request Quotation>>doc:CEC Home.C0200a - Request CEC Certification.C0230a - CEC Query and Assessment form ("cecQAF") - Guidance to obtain quotation for CEC Certification.WebHome]]
166 166  )))
167 -|Review and revise cecLQF|(% style="width:875px" %)The Vendor provides Corrected or requested additional information by updating the cecLQF as requested by CEC Administration.|(% style="width:750px" %)CEC Administration reviews the cecLQF, and if necessary, informs the Vendor of necessary corrections and if additional information is needed.|
56 +|Accept Quotation for CEC Certification|(% style="width:875px" %)The Vendor accepts the quotation for CEC Certification|(% style="width:750px" %)Once the Vendor has accpted the quotation, CEC Administration provides invoice for CEC Certification|
57 +|Pay for CEC Certification|(% style="width:875px" %)The Vendor pays the invoice for CEC Certification in full, including banking and currency conversion fees.|(% style="width:750px" %)Once the Vendor has paid the invoice for CEC Certification in full, CEC Administration provides an expanded cecQAF, allowing the Vendor defining the detailed information about their products and sites to enable calculation of the CEC Indicators.|
168 168  |(% colspan="4" style="background-color:#007d84; border-color:#d0d3d4; padding-bottom:12px; padding-top:12px; text-align:left" %)(((
169 -=== (% style="color:white" %)2.2.3 Determine CEC Metrics(%%) ===
170 -)))
171 -(% style="background-color:#007d84; border:1px solid #d0d3d4; color:white; padding-bottom:0px; padding-top:0px; text-align:left" %)|=(% scope="col" style="border: 1px solid #d0d3d4;vertical-align: middle;" %)Process Step|=(% style="width: 875px;border: 1px solid #d0d3d4;vertical-align: middle;" %)Vendor Actions|=(% style="width: 750px;border: 1px solid #d0d3d4;vertical-align: middle;" %)CEC Actions|=(% style="border: 1px solid #d0d3d4;vertical-align: middle;" %)Forms and Guidance
172 -| |(% style="width:875px" %) |(% style="width:750px" %)(((
173 -CEC Administration calculates the CEC Metrics from the information provided in the cecLQF and provides them to the Vendor in additional worksheets in the cecLQF file.
174 -
175 -The resulting version of the cecLQF file contains a worksheet that provides the CEC Metrics ready to be copied and pasted into the cecAP form's Claim Details worksheet.
176 -)))|
177 -|(% colspan="4" style="background-color:#007d84; border-color:#d0d3d4; padding-bottom:12px; padding-top:12px; text-align:left" %)(((
178 178  = (% style="color:white" %)3. Prepare the CEC Assessment(%%) =
179 179  )))
180 180  |(% colspan="4" style="background-color:#007d84; border-color:#d0d3d4; padding-bottom:12px; padding-top:12px; text-align:left" %)(((
181 -== (% style="color:white" %)3.1 Order CEC Assessment(%%) ==
62 +== (% style="color:white" %)3.1 Prepare the cecQAF for CEC Assessment(%%) ==
182 182  )))|
183 183  (% style="background-color:#007d84; border:1px solid #d0d3d4; color:white; padding-bottom:0px; padding-top:0px; text-align:left" %)|=(% scope="col" style="border: 1px solid #d0d3d4;vertical-align: middle;" %)Process Step|=(% style="width: 875px;border: 1px solid #d0d3d4;vertical-align: middle;" %)Vendor Actions|=(% style="width: 750px;border: 1px solid #d0d3d4;vertical-align: middle;" %)CEC Actions|=(% style="border: 1px solid #d0d3d4;vertical-align: middle;" %)Forms and Guidance
184 184  |Prepare the cecAOF to request the CEC Assessment|(% style="width:875px" %)(((
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